Our Elegant Events team knows that wedding planning can be stressful at any time, and with all that is currently going on in the world, the stress can be compounded.
We wanted to let our couples planning weddings in the Philadelphia region, as well as our destination wedding clients, know that our Elegant Events team is here for you.
Our Elegant Events team has been working diligently behind the scenes with the wedding venues and vendors for all of our partial and full-service planning clients.
It’s essential for you, our clients, to know that we have been in communication with all of your vendors and venues. We have worked to compile each vendor’s policies and procedures regarding date changes so that we, and you, our clients, are clear on how we can proceed with potential postponements.
We have also been in communication with our day-of coordination clients who are getting married within the next six months. We are helping them formulate plans to work with their vendor teams.
Couples with a wedding date more than six months out have not been advised to postpone at present. We are actively watching trends and are prepared to implement backup plans that will include alternative wedding dates should these events need to be moved farther out.
For those of you who are not currently working with Elegant Events, please know that we offer comprehensive planning services to manage events during a national crisis and are happy to talk with you about your wedding planning.
Here are a few additional tips for your planning:
Postpone Don’t Cancel
Postponing typically offers you some benefits with your current service providers in terms of applying funds you have paid and their availability on future dates.
Keep in mind that often cancellation means that you have to start the planning process and search for wedding vendors from scratch, and may lose some of the payments you have made.
If you are postponing and looking at future dates, be sure to check with your immediate family and wedding party to see about any possible conflicts. Not everyone is going to be available for every date. But, if you can’t imagine your wedding without someone, you want to know that they are available.
Don’t Forget The Church
When checking future wedding dates with your venue and wedding vendors, don’t forget to check with your church if you are not hosting your ceremony at your reception venue.
Talk To Your Team
When looking at postponing and possible new dates, send one email and copy your entire team on it. You want to ask about each vendor’s availability and compile a list of when they are all available.
Once you have found a new date, ask everyone for updated agreements outlining the new date, credits for payments you have made, as well as any penalties to you.
Don’t forget to update your guest room blocks, as well as any plans for rehearsal dinners, welcome parties, or post-wedding brunches. Down the road, you will need to reschedule gown fittings and nail appointments as well.
New Team Members
Unfortunately, some of your vendors might not be available for the new wedding date. Before you start all over again, see if they have an associate who might be available or if they can make a recommendation of a colleague who has a similar style and that they trust.
Once you have a new wedding date, you’ll need to share the news with all of your wedding guests. While there might be a few who are not able to make it, know that by the time all of this is over, people will be ready to party!
Our Elegant Events team is here for you, and we are keeping you all in our thoughts and prayers.